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How to set up an Employment agency ( Jinzai haken gaisha ) and Staff agency ( Jinzai shokai gaisha ) in Japan

I will explain how to make an Employment agency ( Jinzai haken gaisha = 人材派遣会社 = じんざいはけんかいしゃ) and Staff agency ( Jinzai shokai gaisha = 人材紹介会社 = じんざいしょうかいかいしゃ)  in Japan.

In this page, meaning of each words are as below.

Employment agency ( Jinzai haken gaisha = worker dispatch company = human resource company = 人材派遣会社 = rodo sha haken gaisha = 労働者派遣会社 = manpower agency )
Staff agency ( Jinzai shokai gaisha = 人材紹介会社 = shokugyo shokai gaisha = 職業紹介会社 )

In order to operate Employment agency,  Staff agency, permit from Ministry of Health, Labour and Welfare ( Kosei rodo sho = 厚生労働省 )is required.

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Even if you operate recruiting activity, human resource introduction activity for free of charge, you still need to obtain this permit.
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In order to obtain permit from Ministry of Health, Labour and Welfare ( Kosei rodo sho = 厚生労働省 ), you need to prepare a responsible person acting for client. ( = seki ninsha = 責任者 = administrator = a person in charge ).

This person takes in charge of administration of abiding by relevant laws.

When you plan to make Employment agency ( Jinzai haken gaisha = 人材派遣会社 ) or Staff agency ( Jinzai shokai gaisha = 人材紹介会社 ) in Japan, firstly you need to make reservation of lecture class to become a responsible person of  Employment agency ( Jinzai haken gaisha = 人材派遣会社 ) and Staff agency ( Jinzai shokai gaisha = 人材紹介会社 ).

In order to make Employment agency ( Jinzai haken kaisha = 人材派遣会社 ), responsible person called  ” Haken moto sekininsha  “ is required.

In order to make Staff agency ( Jinzai shokai kaisha = 人材紹介会社 = shokugyo shokai kaisha = 職業紹介会社 ), responsible person called  ” shokugyo shokai sekininsha” is required.

Employment agency Staff agency
Name of responsible person Haken moto sekinin sha shokugyo shokai sekininsha
Required business experience employment administration of three years or more work of  three years or more

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You need to appoint at least one Haken moto sekininsha ( a person in charge of worker dispatching business )  for every 100 dispatched workers.

You need to appoint at least one shokugyo shokai sekininsha for every 50 workers who manage your business.

However, even if the number of employees is less than 50, you need to appoint at least one responsible person called ” shokugyo shokai sekininsha “.

In order to assume as responsible person in Jinzai haken gaisha, you need to have experience of employment administration of three years or more.

As for ” Experience of employment administration “

Experience of employment administration means that you need to have experience to be administrative executive in a company for more than 3 years.

If you are in position of chief of department etc, supervisor, manager, boss,  you have subordinate staff.

Then you have administered your subordinate staffs.
If you have such experience of more than 3 years, you can satisfy with this requirements to become responsible person in Jinzai haken kaisha ( じんざいはけんかいしゃ ).

In order to assume as responsible person in Jinzai shokai gaisha ( じんざいしょうかいかいしゃ ), you need to have experience of work of  three years or more.

In the case you have been a rank and file employee in a company, if you have taken a seminar, you can become a responsible person of Jinzai shokai gaisha.

You can assume as Representative director and responsible person at the same time.

You can not appoint auditor ( Kansa yaku = 監査役 ) as responsible person.

If you become a director ( torishimariyaku ) of your company, but does not become responsible person, you do not need to have a experience of administrative executive ( kanrishoku ).

Responsible person should be full time worker.

So, while  you are working in other company, you can not become responsible person.

In the case you are currently working in other company and your spouse is housewife in Japan.

If your wife does not have necessary experience to become responsible person, she can not become responsible person.

So, you need to take a seminar to become a responsible person.

At the timing of application for permit of employment agency business and staff agency, you can work in other company.

However, when your company has obtained permit and started operation of your jinzai haken gaisha or Jinza shoukai kaisha,  you can not work in other company.

Once you apply for permit of labor bureau, it will take 2 or 3 months to get this permit.  You can work within this 2 or 3 months in other company.

In the case you become a Responsible person, you need to live in the area where you can go to your office within several hours.

Because if there is a trouble in your business, you need to come to your office to treat it.

In order to form Jinzai haken gaisha ( Not, Jinzai shoukai kaisha ), you need to appoint acting representative person ( shokumu daiko sha = 職務代行者 ).

In the case responsible person ( haken moto sekininsha ) is absent from office, the person needs to be tentative responsible person.

So, you cannot form jinzai haken gaisha by one person.

In order to become a acting representative person ( shokumu daiko sha = 職務代行者 ),  experience of administrative executive is not required.

A person who wants to become an acting representative person does not need to take seminar.

Once you become a Haken moto sekininsha, you can use the license for 3 years.

Once you become a shokugyo shokai sekininsha, you can use the license for 5 years.

These lessons are conducted by related association of Ministry of Health, Labour and Welfare ( kousei roudou shou ministry).

You can take both lesson even if you are working in employment agency.

You can take this lesson before you make a company to make employment agency or staff agency in Japan.

( Though, you can start jinzai haken gaisha or shokugyo shokai gaisha without legal entity as far as you can obtain permit from labor bureau. ),

Everyone can take this lesson and there is not a test to become this responsible person ( = sekininsha ).
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< Outline of lesson to become a responsible person and Haken moto sekininsha, shokugyo shokai sekininsha >

In Tokyo, lessons are conducted 2 or 3 times per a month.
In other area, lessons are conducted once for every 2 or 3 months.

It will take seven hour to finish a lesson and it will cost 10,000 yen for each lesson.

If you search with ” 派遣元責任者講習” and ” 職業紹介責任者講習 “, you can find schedule of each lesson and can make a reservation.

You can find schedule of seminar to become a Haken moto sekininsha.

http://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000044436.html

You can find schedule of seminar to become a shokugyo shokai sekininsha.

http://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000059261.html

These lesson are held in weekday. So, if you have a job now, you need to take a holiday.

( If you order me, I will make reservation on your behalf. )
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According to amendment of act on worker dispatching business, when you apply for permission or renewal of license to operate worker dispatching business, you need to conduct necessary measure to develop career of dispatched workers.
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It is called “career keisei shien seido = キャリア形成支援制度”.
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You need to appoint a person who is in charge of “career consulting” ( hereinafter this person is called “career consultant” ).
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And career consultant engages in consulting with dispatched workers about development of skill or work experience of dispatched workers.
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In order to become “career consultant”, you need to take a lesson of “shokugyo noryoku kaihatsu suishinsha = 職業能力開発推進者” = human resources development promter.
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Or you need to have experience of human resources department for more than 3 years.
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If you can not find a suitable person to become career consulting, you can hire a person outside your company.
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And you need to prepare manual related to human resources development.
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🙂 As for stated capital amount ( shihon kin ) to make Employment agency ( Jinzai haken gaisha ) and Staff agency ( Jinzai shokai gaisha ) in Japan.

In order to form Employment agency ( Jinzai haken gaisha = 人材派遣会社 ), the amount of stated capital amount should be at least 20 million yen.

The amount of net asset should be at least 20 million yen.

And your company should keep 15 million yen by cash.

The amount of net asset should be  more than the amount of debt ÷ 7.

If the amount of debt of your company is 210,000,000 yen, the amount of net asset should be more than 30,000,000 yen.

( 210,000,000 yen  ÷ 7 = 30,000,000 yen )

So, you cannot form employment agency by loan.

But, if you ( By individual ) borrow money from bank and you contribute the money to your company, it is not debt of your company, but it is capital.

So, your company can satisfy this requirement.,

However when you try to borrow money from bank to make employment agency, bank will demand you to obtain permit to manage jinzai haken company at the timing of application of loan.

You want to borrow money from bank to obtain Jinzai haken license though, bank demand for permit before you borrow money.

So, I think you cannot use their service.

In the case, you have two offices to operate your business, the amount should be at least 40 million yen.
20 million yen × 2 =  40 million yen )

In the case, you operate Employment agency ( Jinzai haken gaisha = 人材派遣会社 ) and Staff agency ( Jinzai shokai gaisha = 人材紹介会社 ) at same office, the amount should be at least 20 million yen.

😈  ( Now, you can not form specific worker dispatch undertaking = tokutei haken gaisha. There was a change of law in September 2015 ).

😛  Introduction of small scale jinzai haken gaisha ( shoukibo jinzai haken gaisha = 小規模人材派遣会社 = しょうきぼじんざいはけんかいしゃ )and Tokutei haken.

Assumed that your company has license of Tokutei haken (Specified worker dispatching business) as of now. According to amendment of law, Tokutei haken was abolished. However a company who has license of Tokutei haken can continue its business until 29th, September, 2018 without permit (permit = license of Ordinary worker dispatching business). Valid period of Tokutei haken is end of September, 2018.
So, it needs to apply for ordinary worker dispatching business license by end of July.
In the case of Ordinary worker dispatching business license, it needs to satisfy financial requirements. It needs to have net asset of 20 million yen or more.
However, some companies with Tokutei haken license can not satisfy such financial requirement right way. So, there are some transitional measures for such small companies.

In the case the number of regular dispatched worker ( Haken shain )is always 10 or less than 10, the amount of net asset should be at least  10 million yen.(small scale haken kaisha )

In the case of small scale Jinzai haken gaisha, it needs to prepare at least 8 million by cash.
It needs to save it in its bank account.

( This is provisional measures. But Japanese government has not decided the end date of this provisional measures yet. So, at the time of next renewal, 10 million yen is sufficient )

When you convert Tokutei haken license into small scale jinzai haken kaisha, you need to prepare net asset of 10 million yen.

But it is better for you not to include the 10 million yen into stated capital amount ( shihon kin = 資本金).

Because, when the amount of stated capital amount is 10 million yen or more, your company needs to pay consumption tax from its first fiscal year.

If the amount of shihon kin is 5 million yen and the amount of capital reserve ( shihon junbi kin ) is 5 million yen, it means that the amount of net asset is 10 million yen

( Excluding the cases that your company has debt ).

So, this company can obtain license of small scale worker dispatch business.

balance sheet jinzai haken

🙂  In the case the average number of regular dispatched workers of your company is 5 or less than 5, the amount of net asset should be at least 5 million yen.

I will name this kind of Jinzai haken gaisha   ” very small scale jinzai haken kaisha “.

In the case of very small jinzai haken gaisha, you need to prepare at least 4 million yen by cash.
You need to save it in your bank account.

( This is provisional measure. Japanese government has announced that the end date of this provisional measure is September 30th, 2018. So, at the time of next renewal, at least 10 million yen is necessary ).

🙂  You need to prepare asset of 5 million yen or 10 million yen or 20 million yen.

Because, your company needs to sustain enough fund to pay salary to dispatched workers.


In order to form Staff agency ( Jinzai shokai gaisha = 人材紹介会社 ) , the amount of stated capital amount ( shihon kin = 資本金. This amount is registered in commercial register.  ) should be at least  5 million yen.
The amount of net asset should be at least 5 million yen.

In order to set up Jinzai shokai gaisha, you need to prepare at least 1.5 million yen by cash.
In the case the number of your office is two, 1.5 million yen + 600,000 yen is required.

You can establish jinzai shokai gaisha with smaller amount.

Because, workers can receive salary from your client = dispatch destination company ( haken saki gaisha  ).

In the case of worker dispatch undertaking ( jinzai haken kaisha ), the room area should be more than 20 ㎡.

If your office is located in crowded area with adult entertainment business, you can not obtain permit.

( In the case, you want to start your worker dispatch company in your residence and your residence is rental apartment, the lease contract should indicate that you can use your residence as office.  And the room for your business should be completely independent from your residence.  So, entrance of your office must not be communal with entrance of your residence. )

In the case of staff agency ( Jinzai shokai gaisha ), the room area should be more than20 ㎡.

( However, if you operate your Jinzai shokai undertakings based on only internet, such facility is not required.

However, actually government hesitates to issue permit for Jinzai shokai business based on only internet.

In the case of this jinzai shokai business, you can not talk with job seeker and client by telephone. You need to use internet, including email.  )

Location of office does not need to coincide with location of head office of your company.

So, you can determine your residence as head office of your company and rent other office as workplace.

When you set up a company to operate employment agency ( = worker dispatch company = jinzai haken gaisha ), you need to include ” operation of worker dispatch business =労働者派遣事業 ” in the purpose of your company.

You need to inscribe it in the articles of incorporation.

In the case  there is a worker in your company at the timing of incorporation, you need to join employment insurance ( Koyo hoken ) and Compensation Insurance (  rosai hoken ).

So, you need to file these insurance before you apply for worker dispatch undertaking ( Jinzai haken gaisha ) and staff agency ( Jinzai shokai gaisha ) in Japan.

You need to join social insurance  = shakai hoken = 社会保険 ( Including employee’s health insurance = Kenko hoken, employee’s  pension = Kosei nenkin ) even if there is not worker other than representative director.

So, you need to join social insurance before you apply for worker dispatch undertaking and staff agency undertaking in Japan.
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🙂 Necessary documents to apply for employment agency permit = worker dispatch undertaking ( Jinzai haken jigyo ).

1  Application form for permit of worker dispatching  undertakings.

how to get jinzai haken permit in Japan, application form, shinseisho,top
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2  Business plan (  Jigyo keikakusho  ) of worker dispatch undertaking.
how to get jinzai haken permit in Japan, business plan jigyou keikaku pic

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3  Articles of incorporation.
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4   Certified copy of commercial register ( Tohon )
how to get jinzai haken permit in Japan, kaisha touhon commercial registry pic

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5   Certificate of director’s domicile. ( Jumin hyo )
( It should indicate Honseki address. )
how to get jinzai haken permit in Japan, juuminhyou juminhyo じゅうみんひょう pic

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6   Resume, CV of directors.
(  Picture is not necessary. )
how to get jinzai haken permit in Japan, resume2 pic
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7  Lease contract of office.
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( In the case you rent office to operate worker dispatch business.

In the lease contract it should be clarified that you use this office for worker dispatching business.
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If you are subtenant, you need to prepare lease contract between owner of real estate and tenant. And lease contract between tenant and subtenant. )
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( . In the case you own the office, certified copy of real estate register is required. ).
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8  Drawing map of office.
( You need to specify the location of desk etc, room area )

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9  Certificate of domicile of responsible person.
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( It should indicate Honseki address. )

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10    Resume ( Rireki sho )of responsible person.

( You need to specify history of employment administration. Picture is not necessary. )

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11 Rule to administer personal information.

how to get jinzai haken permit in Japan, rule to protect personal information pic

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12  Employment contract ( koyou keiyaku sho ) with dispatched worker or rules of employment (  shuu gyou kisoku ).

In this paper, you need to clarify that when dispatched worker takes a training, your need to consider the time as working hour and pay suitable salary.

And there are some matters to be clarified in this documents.

So, you need to prepare rules of employment ( shugyo kisoku = 就業規則 ).
how to get jinzai haken permit in Japan, shuugyou kisoku, employment rulesしゅうぎょうきそく pic
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13  Roster of all employees ( Including dispatched workers )
how to get jinzai haken permit in Japan, roster of workers,じんざいはけんかいしゃ つくる ろうどうしゃめいぼ roudousha meibo
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14  Self check sheet ( 自己チェックシート ).
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In this paper, you need to clarify that you have understood law and regulations related to worker dispatching business.
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For example.
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” Do you obey law and regulations related to worker dispatching business   Yes    No “.
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Then you can select Yes.
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This is sample of self check sheet.

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haken-jiko-check-sheet-%e6%b4%be%e9%81%a3%e8%87%aa%e5%b7%b1%e3%83%81%e3%82%a7%e3%83%83%e3%82%af%e3%82%b7%e3%83%bc%e3%83%88

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15  Document your company has system related to development of career
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🙂 Necessary documents to apply for Staff agency ( Jinzai shokai gaisha = 人材紹介会社 = shokugyo shokai gaisha = 職業紹介会社 ) in Japan.

1  Application form for permit of staff agency undertakings ( shokugyou shoukai jigyou kyoka shinsei sho )
2  Business plan (  Jigyo keikakusho  ) of staff agency undertakings.
3  Notification form to notify the amount of fee. Todokede sei tesuu ryo todokedesho ( 届出制手数料届出書 ).
4   Report that specify  category of business and area that  your company handles.
5   Scanned copy of Articles of incorporation and original of Certified copy of commercial register ( Tohon )
6     Certificate of director and auditor’s domicile. ( Jumin hyo )
( It should indicate Honseki address. It should not include ” Mai number”
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It should be issued within 3 months.)
Even if director is not resident of Japan, you can apply for this license. Of course, you need to prepare responsible person in Japan ( she has necessary status of residence in Japan).
7   Resume, CV of directors and auditors.
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If the resume is not hand writing, seal is necessary.
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Picture is not necessary.
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You need to write “賞罰なし = No reward and punishment”.
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8  Certificate of domicile of responsible person = shokugyo shokai sekininsha.
9    Resume ( Rireki sho ) of responsible person.
10  Latest Balanced sheet of your company, profit and loss statement, Statement of Changes in Net Assets (= kabunushi shihon tou hendou keisan sho = 株主資本等変動計算書 ).
If the amount of asset is below necessary amount, your company needs to increase it and receive certificate from CPA or tax office.
11 Duplicate document of filing form of corporate tax.
( In the case your company has already paid corporate tax. )
12  Lease contract of office.

13 Chart of fee. ( Tesuu ryou hyou )

14 Rule to administer personal information.

15 Rule relating to management of your undertaking.

16 Certificate that can prove responsible person has taken seminar. ( Scanned copy is available. )

17  In the case director, responsible person is also director of other company, certificate of commercial register of the other company.

18 Drawing map of office.
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The size of paper should be A4.
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Size of room should be claried.

19  Notification paper that your company handles job seeker fairly. 公正採用選考人権啓発推進員選任状況報告

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As for 1 ( Application form for permit of staff agency undertakings ).

You can download here.
http://tokyo-roudoukyoku.jsite.mhlw.go.jp/hourei_seido_tetsuzuki/hourei_youshikishu/youshikishu_zenkoku.html

As for 2 ( Business plan (  Jigyo keikakusho  ) of staff agency undertakings )

If you set up plural offices, you need to prepare business plan for each offices.

As for 3 ( Todokede sei tesuu ryo todokedesho ( 届出制手数料届出書 ).

If you do not submit this paper, you can not charge more than statutory amount of fee.

As for 4 ( Report that specifies  category of business and area that  your company handles. )

If you do not submit this format, your company can not reject application from job seeker and job offerer.

(Report that specifies category of business and area that  your company handles.
If your company is located in Tokyo, you want to handle with job offerer and job seeker they are located in Tokyo.
If you do not submit this paper, you cannot reject application from a job offerer and job seeker who is outside of Tokyo.
And if you do not submit this paper, your company need to accept all type of clients and job seeker. )

As for 5 ( Articles of incorporation and Certified copy of commercial register ( Tohon ) ).

If there is a change in articles of incorporation, minutes of general meeting of shareholders that determined the change is required.
In the purpose of company, “staff agency” should be indicated.

As for 7,   ( Resume, CV of directors and auditors ).

Picture is not necessary.
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Signature or seal by directors and auditors are required.
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Name and birth date, address, latest school background, business experience, matters relating to reward and punishment.

You can not make blank period.
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You need to fill in ” job hunting, housewife, preparation for establishment of company etc. ”

As for 8.

It should indicate Honseki address. It should not include ” Mai number ” This is a kind of social security number in Japan).

As for 9 ( Resume ( Rireki sho ) of responsible person )
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Please refer to No, 7.
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In the case of Haken moto sekininsha (responsible person), you need to clarify that you have experience of employment management ( koyo kanri ) for 3 years or more.
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For example

【 2000, January, 1st.  chief of sales department ( the number of staff : 2 )
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2010, January, 1st.  chief of personnel department ( the number of staff : 2 ) 】
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As for 10. (  Latest Balanced sheet of your company, profit and loss statement, Statement of Changes in Net Assets (= kabunushi shihon tou hendou keisan sho = 株主資本等変動計算書 ).

If  your company is still new and have not finished any fiscal year, you only need to prepare only balanced sheet at the timing of incorporation.

This document should indicate that your company has net asset of more than 5 million yen.
Among 5 million yen, your company has to have at least 1.5 million yen by cash.

As for 12 ( Lease contract of office  ).

You need to prepare scanned copy of all pages.

( In the case you rent office to operate staff agency. In the case you own the office, certified copy of real estate register ).

As for 14 ( Rule to administer personal information.)
You can download this file here with English note. Rule to protect personal information

As for 15 ( Rule relating to management of your undertaking. )

As for 16. ( Certificate that can prove responsible person has taken seminar. )
You need to take lesson within 5 years prior to making application for permit.
Responsible person should have business experience of 3 years or more.

As for 18. (  You need to specify the location of desk etc, room area )
Please refer to this chart.

You need to specify the location of desk etc, room area etc.
You need to take necessary measures to protect privacy of clients and job seekers.
The room area should be more than 20 ㎡ .
職業紹介レイアウト図layout of room, jinzai shokai, haken
As for 19. ( Notification paper that your company handles job seeker fairly )

Even after you have started your jinzai shokai kaisha, you need to submit this paper every June.

You can download this paper here.

🙂  When you have prepared necessary documents, you can submit it to labor bureau ( Rodo kyoku ).

At the timing of application for permit of Jinzai shokai, you need to pay following money.

Fee for Government 50,000 + registration tax 90,000  = 140,000 yen.
( You need to take scanned copy of payment slip of registration tax.  )
……………………………………………………………………………………………………………..

When you renew permit of Jinzai shokai business, you need to submit following documents.

1 Application form of renewal of permit.
2    Business plan.
3 Financial statement.
4   Copy of final tax return of corporate tax.
5    Certificate that can prove responsible person has taken seminar.

When you renew the permit of Jinzai shokai business, you need to apply for renewal in 30 days prior to end of valid period.

When you renew the permit of Jinza shokai, you need to pay 18,000 yen for each office.

🙂  When you have prepared necessary documents, you can submit it to labor bureau ( Rodo kyoku ).

At the timing of application for permit of Jinzai haken, you need to pay following money.

Fee for Government 120,000 + registration tax 90,000  = 210,000 yen.

When the number of office is two, you need to pay 210,000 yen + 55,000 = 265,000 yen.

The valid period of permit of Jinzai haken is 3 years.
So, 3 years later, you need to renew the permit again.

When last date of your permit of jinzai haken is approaching, you need to submit necessary documents for renewal 3 months prior to last date of permit.

When you apply for renewal of permit, you need to pay 55,000 yen for labor bureau for each office.

Then, when you have renewed permit, valid period of permit is 5 years.

After you have submitted necessary documents to labor bureau, officer of labor bureau inspect the documents submitted.
Then, they will come to your office to inspect your office on the site.
If your application is granted by labor bureau and receive permit, you can start your business.
It will take 2 or 3 months from submission to permit.

🙂 In the case of Jinzai haken gaisha, you need to submit report that can indicate situation of your undertaking by every end of June.

And you need to submit report that indicates financial statement to labor bureau within three month from the last date of each fiscal year.
(  http://tokyo-roudoukyoku.jsite.mhlw.go.jp/hourei_seido_tetsuzuki/roudousha_haken.html
In this page, you can know the content of necessary documents to be submitted.  If you order me, I make necessary documents in this process, too.)

Operator of jinzai shokai business needs to submit report that indicates the situation of his business by every April 30th. This report should indicate the situation of his business during April 1st of previous year to next March 31st.

In these reports, your company needs to indicate the asset of your company.
When you form jinzai haken gaisha or jinzai shokai gaisha, you have prepared enough asset to obtain permit from labor bureau.

And even after you have obtained necessary permit, your company still needs to sustain necessary asset every year.

Some persons may try to borrow necessary money and obtain permit of Jinzai haken gaisha or Jinzai shokai gaisha.
And once they have obtained permit, they are going to return the money to their friend.
But, as I mentioned above, you cannot adopt such scheme.

When you have incorporated a joint stock company, you need to submit following documents to relevant authority.

 Tax office
  • Report of establishment of legal entity ( Hojin setsuritsu todokedesho )
  • Tax report for commencement of payroll ( Kyuyo shiharai jimusho kaisetsu todoke )
    ( You notify tax office that your company begins to pay salary to your employees.)
  •  Application for approval of Blue tax return ( Aoiro shinkoku shonin sho )
 Prefectural tax office ( Kenzei jimusho )
  • Report of commencement of business
 City hall ( Excluding in the case of 23 district of Tokyo prefecture )
  • Report of commencement of business ( jigho kaishi todoke )

Social insurance・Employment administration
Labour Standards Inspection Office ( Rodo kijun kantokusho )
  •  report for establishment of compensation insurance facility
Employment service center (haro waaku )
  • Report for establishment of employment insurance facility
Pension office ( Nenkin jimusho )
  • Report for establishment

Category of business that you cannot dispatch workers.

Even if you have worker dispatching company ( Jinzai haken gaisha ) in Japan, your company cannot dispatch workers in these categories.

1 Port transport industry ( kouwan unso gyo ).

2 Construction industry ( kensetsu gyo ).

3 Security industry ( Keibi gyo )

4 Medical treatment at hospital.( Iryo gyomu )
( Excluding the case that is conducted in social welfare facility and shokai yotei haken. )

5    Laywer, judicial scrivener, CPA, tax account etc.

In the case your company dispatch worker for overseas, you need  to report it to labor bureau each time.


😈 Category of business that you cannot introduce a worker.

In the case your company is staff agency ( Jinza shokai gaisha ), you cannot introduce a worker to the company to following business category.

1 Port transport industry ( kouwan unso gyo ).
2 Construction industry ( kensetsu gyo ).

If your company has changed address of office, trade name, address or / and name of director, responsible person etc, you need to notify to labor bureau within 10 days.

🙂 Introduction of shokai yotei haken = 紹介予定派遣

In the case a client company Named Toyoda corporation is looking for new employee.
However, before Toyoda corporation hires a person, they want to inspect ability of a candidate.
Toyoda corporation has  intention to hire her if her ability is suitable for Toyoda corporation.

In this case worker dispatching company ( Jinzai haken kaisha ) can dispatch a specif person to Toyoda corporation .

This dispatched worker has intention to work in the Toyoda corporation if she think Toyoda corporation is suitable for her.

This category of worker dispatching business is called ” shokai (= introduction ) yotei ( = intention ) haken (  dispatching) “.

In the case of shokai yotei haken, dispatching period has meaning of probation period.

And when Toyoda corporation has decided to hire her, the worker dispatching company can receive fee as Jinzai shokai ( Introduction fee ).

In the case of shokai yotei haken, the longest period is 6 months.

( The period of the employment placement dispatching shall be up to 6 months )

In the case of shokai yotei haken, Toyoda corporation can demand her a resume and job interview.
( In the case of other worker dispatching contract, Toyoda corporation can not demand it as far as dispatched worker hopes.  )。

In order to operate shokai yotei haken, your company needs to obtain permit of jinzai haken undertakings and jinzai shokai undertakings.

You need to distinguish Jinzai haken undertakings and Jinzai shokai undertakings clearly.

In the case a person named Hanako applies for registration as dispatched worker, your company cannot treat Hanako as worker of Jinzai  shokai undertakings.

If you become a responsible person of jinzai haken gaisha, you can become a responsible person of Jinzai shokai gaisha at the same time.

In order to register and hire a person as worker of Shokai yotei haken, her permit is required.
( Without her permit, you can not transfer her status from worker of Jinzai haken gaisha to Jinzai shokai gaisha.  Without her permit, you cannot register her as worker of Jinzai haken gaisha and Jinzai shokai gaisha at the same time).

You cannot introduce a dispatch destination company to a worker who is registered as worker of Jinzai haken gaisha.

You cannot introduce a dispatch destination company to a worker who is registered as worker of Jinzai haken gaisha.

You need to administer personal information of workers of Jinzai haken gaisha and Jinzai shokai gaisha separately.

Your company can  not introduce a worker to the company who is looking for only dispatched worker.

Your company can  not dispatch a worker to the company who is looking for introduction of worker.

 

In the case period of worker dispatch contract is finished and Toyoda corporation has decided not to hire her, if dispatched worker demands, Toyoda corporation needs to clarify reason that they do not hire her as worker.

In the case of shokai yotei haken, Toyoda corporation cannot set up probational period after period of dispatch contract.

In the case you operate Jinzai haken gaisha, you cannot receive any fee from dispatched worker.
( For example, registration fee. )

As for margin percentage

In year of 2010, worker dispatching law ( Jinzai haken law ) was amended that worker dispatching compnay ( Jinzai haken kaisha ) is required to announce their margin percentage.

According to this amendment, your company needs to announce matters below ( As for each office ).

Tokyo branch Address : 4-2-13 Kachidoki, Chuo ku, Tokyo
The number of dispatched worker 〇persons
The number of your clients 〇 companies
Average fee from your client ( Haken ryoukin  ) per a day ( Assumed 8 hours )(A) 30,000 yen
Average salary of dispatched worker per a day ( Assumed 8 hours )(B) 20,000 yen
Margin percentage 33%⇒(A-B)÷A
As for matters relating to training of dispatched workers
( Your company needs to take necessary measures contribute to improve skill of dispatched workers )
At the timing of employment :
Introduction education ( safety, sanitation, information processing, information security etc)

Annually : Training for all workers ( safety, sanitation, information security etc.)
Necessary lecture relating to content of each workers.
Business manner etc.

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